Data protection information

Personal data is collected when you use our website. This is necessary for technical reasons in order to offer you all the functionalities of our website and to ensure the security of our offer (legal basis is Article 6 para. 1 sentence 1 lit. e GDPR).

The processing of your data takes place in compliance with the applicable data protection regulations. With this privacy policy, we would like to inform you about how your data is processed when you use our website and other services.

The personal data you enter will only be used for the purpose you have requested and only within the state government or the service providers, authorities, departments and institutions commissioned with the respective service. They will be deleted as soon as storage is no longer necessary for the purpose you have pursued.

This privacy policy applies regardless of the domains, systems, platforms and end devices used by us on which our services are offered.

Persons under the age of 16 should not transmit any personal data to us unless the consent of their parents or legal guardians (holders of parental responsibility) has been given (Article 8 (1) GDPR). The consent must then be expressly noted in the message (Article 8 (2) GDPR). We do not request personal data from children and young people. We do not knowingly collect such data.

Responsible for processing your data is the

Ministry of Regional Identity, Local Government , Building and Digitalization
of the State of North Rhine-Westphalia
Jürgensplatz 1
40219 Düsseldorf

Phone 0211 8618-50
E-mail poststelle@mhkbd.nrw.de

You can contact the Data Protection Officer of the Ministry of Regional Identity, Local Government, Building and Digitalization of the State of North Rhine-Westphalia by e-mail at datenschutz@mhkbd.nrw.de or via the address

Ministry of Regional Identity, Local Government, Building and Digitalization
of the State of North Rhine-Westphalia 
Data Protection Officer
Jürgensplatz 1
40219 Düsseldorf

Telephone 0211 8618-4295

• Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) GDPR serves as the legal basis.
• Article 6(1)(b) GDPR serves as the legal basis for the processing of personal data necessary for the performance of a contract to which the data subject is party. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
• Insofar as the processing of personal data is necessary for compliance with a legal obligation to which our authority is subject, Article 6(1)(c) GDPR serves as the legal basis.
• In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.
• In the event that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, Article 6(1)(e) GDPR in conjunction with Section 3 DSG NRW serves as the legal basis. § Section 3 DSG NRW is the legal basis.

You have the following rights vis-à-vis us with regard to your personal data:

• the right of access under Article 15 GDPR,
• the right to rectification under Article 16 GDPR,
• the right to erasure under Article 17 GDPR,
• the right to restriction of processing under Article 18 GDPR,
• the right to object under Article 21 GDPR and
• the right to data portability under Article 20 GDPR.

Please contact the online editorial team by e-mail via the mailbox presse@mhkbd.nrw.de or in writing via the address given in the legal notice.

The restrictions according to Sections 10 and 12 DSG NRW apply to the right to information and the right to erasure.

You can withdraw your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent given to us before the General Data Protection Regulation came into force, i.e. before May 25, 2018. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected by this.

You also have the right to contact the State Commissioner for Data Protection and Freedom of Information of the State of North Rhine-Westphalia (www.ldi.nrw.de) about the processing of your personal data by us.

You can contact the State Commissioner for Data Protection and Freedom of Information at:

Postfach 20 04 44
40102 Düsseldorf
Telephone: 0211 38424-0
Telefax: 0211 38424-10
E-mail: poststelle@ldi.nrw.de
www.ldi.nrw.de

The Ministry's website is hosted by IT.NRW.

Landesbetrieb Information und Technik Nordrhein-Westfalen (IT.NRW)
Mauerstraße 51
40476 Düsseldorf

Telephone: 0211 9449-01
Telefax: 0211 9449-8000

Every time the content of the website is accessed, data is temporarily stored there via so-called protocol or log files, which may allow identification. The following data is collected each time the website is accessed:

Date and time of access
Name of the Internet service accessed, the resource accessed and the action used
Request made by the client
Amount of data transferred
Notification of whether the access was successful
IP address of the accessing computer
Client information (including browser, operating system)

These data from the log files are used to prevent and analyze attacks on the portal and are stored for up to 48 hours directly and only accessible to administrators. After that, they are only available indirectly via the reconstruction of backup tapes and are permanently deleted after six weeks.

For your contact with the Ministry, we offer you various access options via contact forms or the use of e-mail addresses. If you use these contacts, personal data is entered on an expressly voluntary basis (legal basis is Art. 6 para. 1 sentence 1 lit. a GDPR).

This applies, for example, to inquiries via e-mail or contact form, orders for information material or newsletter subscriptions, but also to submissions that you send to us in writing.
These data may be stored depending on the circumstances:

• Salutation
• Name
• First name
• E-mail address
• Street
• House number
• Postcode
• City
• Telephone number
• Subject
• Your message
• Timestamp
• User
• IP-address

When you contact us by letter, e-mail, via a contact form or when placing an order, the data you voluntarily provide must be stored so that we can respond to your request and process it.

Persons under the age of 16 should not transmit any personal data to us unless the consent of their parents or legal guardians (holders of parental responsibility) has been granted (Art. 8 (1) GDPR). The consent must then be expressly noted in the message (Art. 8 para. 2 GDPR). We do not request personal data from children and young people. We do not knowingly collect such data.

We will only use the personal data you provide for the purpose you have requested and only within the state government or the authorities, departments and institutions involved in the matter in question.

We delete the personal data that we receive from you by e-mail, contact form or in writing as soon as storage is no longer required for the purpose pursued by you or in connection with the administrative processes triggered by this and the applicable retention obligations.

When ordering information material, it is necessary to enter personal data, which is automatically forwarded to our service provider to process the dispatch. The online brochure service is operated by (so-called "processor" according to GDPR):

Landesbetrieb
Information und Technik Nordrhein-Westfalen
Mauerstraße 51
40476 Düsseldorf
Telephone: 0211 9449-01
Telefax: 0211 9449-8000
E-mail: poststelle@it.nrw.de

Free shipping for you is provided by:

Gemeinnützige Werkstätten Neuss GmbH (GWN)
Betriebsstätte Am Henselsgraben
Am Henselsgraben 3
41470 Neuss
Phone: 02131 9234-600
Fax: 02131 9234-699
E-mail: info@gwn-neuss.de

E-mail orders are printed out and processed. The e-mails and printouts are deleted after three months or sent for internal GWN file destruction.

The Ministry of Regional Identity, Local Government, Building and Digitalization of the State of North Rhine-Westphalia (MHKBG) stores order data for as long as it is legally required. The responsible employees of the MHKBG have access to the order data and have the option of deleting it individually. If data is deleted, there is an opportunity to restore the data within 7 days; overall, IT.NRW's data backup enables data to be restored within 2 months, after which deleted data is irrevocably removed from the data backup. The responsible department deletes the order data from an order process as soon as it is no longer legally necessary to retain the order data.

All e-mails sent from this website, e.g. newsletters, will only be sent to the address you provide. The address will not be published and will only be used for the purpose, service or function you have requested.

Currently, no cookies are set by this website.

No web analysis tool is currently used.

Data that has been logged when accessing the website of the Ministry of Home Affairs, Communities, Building and Digitalization or collected for a special service will only be transmitted to third parties outside the state government,

• insofar as we are obliged to do so by law or by judicial or public prosecutor's order or
• the disclosure is necessary for legal or criminal prosecution in the event of attacks on the Internet infrastructure of the state government.
• the disclosure is necessary in the event of attacks on the state government's Internet infrastructure for legal or criminal prosecution.

However, we would like to expressly point out that the use of social media that can be accessed via this website - with prior consent - may also involve the transmission of personal data.

In the course of the further development of the website, changes to this privacy policy may also become necessary. We therefore recommend that you read the data protection declaration again from time to time.

General information on the subject of data protection can be found on the website of the State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia: www.ldi.nrw.de.

We would like to point out that operators of third-party websites linked from the portal may collect and evaluate the data of visitors to these websites.

You can find the imprint here.